Two Components of Mail Merge
1. Form Document
The document that contains the main body of the message we want to convey or send.
2. List or Data File
This is where the individual information or
data that needs to be plugged in (merged) to
our form document is placed and maintained.
Label Generation
It creates a blank form document that simulates either a blank label or envelope of pre-defined size
and will use the data file that you selected to print the information, typically, individual addresses.
Integrating Images and External Materials
How to Mail Merge in MS Word
ADVANCED WORD AND PROCESSING SKILLS
1. Pictures. Generally, these are electronic or digital
pictures or photographs you have saved in any local
storage device.
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2. Clip Art. This is generally a .GIF type; line art
drawings or images used as generic representation
for ideas and objects that you might want to integrate
in your document.
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3. Shapes. These are printable objects or materials that
you can integrate in your document to enhance its
appearance or to allow you to have some tools to use
for composing and representing ideas or messages.
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4. Smart Art. Generally, these are predefined
sets of different shapes grouped together to
form ideas that are organizational or
structural in nature.
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5. Chart. Another type of material that you can
integrate in your Word document that allows
you to represent data characteristics and
trends.
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6. Screenshot. Sometimes, creating reports or
manuals for training or procedure will require
the integration of a more realistic image of
what you are discussing on your report or
manual.